Port Hacking Dragon Boat Club Inc. Membership Information 2011/2012 Membership Fees PHDB Club membership fees for the 2011/2012 year are as follows:- (Membership covers the period 1.7.11 to 30.6.12) Two regatta fees of $25 are included in the membership fee. Before 31Aug2011 After 31Aug2011 Full membership $240.00 $270.00 Additional family member/s $205.00 $230.00 Student & Pensioner $120.00 $135.00 First three sessions are free Members joining at the end of the regatta season ( from April 2012) Membership fee of $270 covers the period to June 30, 2013. All casual paddlers must be members of DBNSW either through PHDBC or another Dragon Boat Club. This membership provides the insurance cover to the paddler. Casual rates DBNSW membership fee (including insurance) $85 Non Pensioner Per session $10.00 Casual Student \ Pensioner Per session $ 5.00 Casual fees paid may be applied towards full membership. Members ID photo’s & tags Existing members have photographs on the DBNSW database All new members must have an ID photo taken for race tags, this can be taken at the at the club OR you could email me a “passport type” photograph of yourself. It must be a digital photograph, printed passport photos are not accepted. Email address: mshannon@ozemail.com.au Play by the Rules Every member is required to complete the on-line training module “Play by the Rules” as put out by the Dept of NSW Sport and Recreation. If you have not yet completed this please go to the website and follow the instructions. When you have completed the requirements a certificate can be printed and attached to the PHDBC membership forms. Regattas Fees for two regattas run by DBNSW are included in your membership fees. Everyone competing in events run by Dragon Boats NSW will be required to have official registration ID. There is a cut off date (generally about 10 days before a regatta) that registration must be completed in order for the ID tag to be produced. Club paddles are available for general use but in the long term members are encouraged to purchase their own paddle. Tradies is the major sponsor of Port Hacking Dragon Boat Club as you can see on our uniforms. We hold our AGM and most committee meetings at the club as well as occasional social gatherings. To maintain our sponsorship we encourage all members to join Tradies if they do not already belong. If you are a member or join Tradies please let me know so we can update our records of Tradies members. Payment: Cash – please ensure you put your money in an envelope with your name on the front and attach to your completed forms Cheque – made out to Port Hacking Dragon Boat Club. Attach to your completed forms EFT – Bank details : Port Hacking Dragon Boat Club Inc. National Australia Bank 345 George Street, Sydney BSB 082001 Account No. 516307855 Whether you make your payment at your bank or electronically please ensure your name is included in the reference so we know who the money has come from. You will be advised by email that your payment has been received and processed. Registration of your membership with DBNSW cannot be completed until ALL forms have been completed,including the Play by the Rules Certificate if not already completed, an up to date photograph is taken, if required, and payment has been made. ID tags are created by DBNSW after registration. Checklist: return 1. Individual Membership Application/Renewal 2. Membership Declaration 3. Probihited Employment Declaration Form ( Child protection) 4. Play by the Rules certificate, if required 5. DBNSW Code of Conduct Form 6. Photograph, if required (emailed to mshannon@ozemail.com.au) 7. Payment Member Responsibilities Training Sessions Arrive 15 minutes before the training session begins. Latecomers may miss out if there is not enough people for two boats or if it is too late to prepare a second boat. Load the boats from the back to the front. Listen to, and follow, the instructions of the coach and/or sweep. Stop talking when the sweep or coach are speaking. No talking above level 2. If you need to remove your paddle from the water pull it inside the boat so as not to interfere with other paddlers. When changing sides or moving positions, keep your weight low and move smoothly to avoid upsetting the boat. Let the coach know if you or another paddler wants help with their paddling technique (it is confusing for a new paddler to have many different instructors) If you have an injury report it to the coach. Stretching exercises both before and after paddling are important Care of the boats and other equipment Help get the boat or boats ready – move the boat, ensure equipment is in the boat ( wet bag, noodles, wheel chocks) Help move the boats to the ramp and into the water. Stow the boat trailers as needed. Ensure that the noodles are used to avoid the boats being dragged on the concrete. Load the boat quickly, following instructions from the sweep or coach where relevant. Clear the ramp as quickly as possible to avoid holding up other boats. After stopping at the sandbar rinse your shoes/feet to avoid walking sand into the boats ( if possible leave your shoes in the boat) Unload the boat and get the trailers ready and loaded quickly so as not to interfere with other boats. Help push the boats back to the clubhouse. Unload all equipment from the boats Clean the boats and help replace the boats into their holding areas. If you borrow a club paddle it is your responsibility to replace the paddle in the club room. General Treat other club members with courtesy and respect as set out in the code of conduct Bring problems or issues to the attention of the President, Coach, MPIO or other Board members. Pay monies owed to the club for membership, equipment, regattas or social events If you have a problem Sport should be a place where you enjoy yourself, develop friendships and have fun. It’s not a place where you should be subjected to discrimination, harassment or abuse. If this behaviour occurs, you have every right to make a complaint. You can direct complaints to the President, Board Member or Member Protection Information Officer. Step 1 Informal Action If you feel confident approach the person concerned yourself and explain what occurred, how it made you feel and why it is inappropriate. They may not have considered that their actions were inappropriate or hurtful until they have it pointed out. or If you feel uncomfortable about directly confronting another member, you can talk confidentially to the Member Protection Information Officer (MPIO) . The MPIO will be able to assist by listening, providing information, explain the complaints procedures and discussing options available, The MPIO or other officer approached needs to take all complaints seriously, listen to both sides of the story and treat people fairly and maintain confidentiality. Hopefully most problems can be solved by discussion and good sense at this stage. Stage 2 Lodging a formal written complaint at the club level If you feel the problem is too serious or has not been resolved by informal means a written complaint should lodged at the club level. A complaint form is available for this purpose. You need to clearly explain what occurred, how it made you feel and why it is unfair, unjustified or a breach of the sport’s member protection policy. You may also want to state what outcome you would like to see as a result of your complaint. MPIO’s and/ or other board members need to take all complaints seriously and act promptly to listen to all sides. Their role is to focus on the facts, to keep the people involved informed but to maintain confidentiality as far as other members are concerned. All discussions and actions taken need to be recorded. Depending on the situation, wishes of the complainant and/or decision of the board members, the written complaint can be approached through convening a mediation session and/or the formation of a tribunal to investigate the complaint following the procedures set out in the regulations. The tribunal will make a decision based on the evidence presented and decide on appropriate disciplinary measures. Stage 3 Lodging a complaint with the sporting organisation: DBNSW If you are unhappy with the procedures and outcomes at the club level or feel the complaint is sufficiently serious, you may take your complaint to DBNSW. You need to speak to the MPIO about the procedure or access the process on the DBNSW website. Port Hacking Dragon Boat Club Directors 2011 President: Ken Fitzgerald 9543 2122 Treasurer: Ruth Brown 9523 2103 Vice President: Mary Shannon 9153 6588 Head Coach: Maureen O’Neill 0414 193 837 Secretary: Helen Herbert 0408 503 608 MPIO: Glenda Forman 9522 3934